Environmental Sustainability Policy

Environmental Sustainability Policy - Mk3 Group

1. About this policy

This Environmental Sustainability Policy formalises our commitment to supporting the principles of environmental sustainability and recognises that a sustainable environment is central to our lives and our work.
Mk3 Group is committed to managing its activities to promote environmental sustainability, conserve and enhance our natural resources, prevent environmental pollution and bring about continual improvement in our environmental performance.
The aim of this Environmental Sustainability Policy is to integrate a philosophy of environmental sustainability into all of the organisation’s activities and to establish and promote sound environmental practice in our operations. We will achieve this by:
1. Informing staff and stakeholders of our commitment to the environment and sustainability.
2. Supporting the implementation of environmental actions within our organisation.
3. Monitoring the progress of those environmental actions.
4. Communicating the outcome of those environmental actions to relevant stakeholders.

2. Who is responsible for this policy?

This policy is owned by Mk3 Group. It was adopted on December 2023 and will be reviewed every Twelve (12) months. Changes may be made at any time based on guidance or amended organisational priorities.
Line managers have day-to-day responsibility for this policy, and you should refer any questions about this policy to them in the first instance.
Suggestions for changes or additions to this policy are welcome and should be reported to the Risk and Compliance Department.

3. Who does this policy apply to?

This policy covers all employees, officers, directors, consultants, contractors, volunteers, interns, casual workers, and agency workers.
This policy has been agreed upon with the CEO, Group General Manager and the Risk and Compliance Department.
This policy does not form part of any contract of employment or other contract to provide services, and we may amend it at any time.

4. Environmental Sustainability Statement

Mk3 Group respects our relationship with the natural environment and its ecosystems. We acknowledge the adverse impacts that human activity can impose and take actions to prevent degradation of those natural systems. We acknowledge the specific impacts of our business on the natural environment, and our responsibility as a good corporate citizen to ensure a natural environment that is sustainable.
Mk3 Group commits to the following principles and practices:
1. Monitoring and managing our environmental performance and working towards targets set to reduce adverse impacts.
2. Complying with all relevant international, national, state, and local environmental policy, practices, regulations and legislation, and industry-specific best practice.
3. Reducing the consumption of natural resources in daily operations, including water, paper, and energy.
4. Maximising the recycling of resources.
5. Disposing of all waste appropriately, and minimising waste sent to non-recyclable disposal sites.
6. Committing to the principles of preventing pollution to the environment and continual improvement in our environmental management.
7. Minimising pollution by taking steps to limit carbon emissions resulting from vehicle and air travel.
8. Where possible, encouraging suppliers to meet the highest standards of environmental performance.
9. Communicating this policy to all employees, contractors, and other stakeholders, as well as making this policy available to the general public.
10. Reporting on the company’s environmental performance in both internal and external communications, where relevant.
11. Reviewing this policy annually and measuring targets and performance as part of that review.

5. The Natural Environment and our Assets

Mk3 Group commits to increasing opportunities for nature to thrive on the assets we own, lease, or manage. This includes land, water, and air which we have a financial interest in, own, lease, or otherwise manage.
We are committed to biodiversity and will work to ensure our actions on the assets we own or manage do not have a detrimental impact on the natural environment and will support biodiversity.
We will achieve this by:
1. Protecting and enhancing the quality and extent of the natural environment in the assets we own, lease, or manage.
2. Supporting the conservation of trees, hedgerows, ponds, streams, coastal habitats, and other aspects of the natural environment.
3. Managing our assets and those adjacent, such as public rights of way, coastal areas, play areas, playing fields and verges, in a manner that protects and increases biodiversity.
4. Introducing environmental growth opportunities and activities wherever we can on our assets.
5. Banning the use of balloons, sky lanterns, inefficient outdoor heating, and other materials and activities which could have a detrimental impact on the natural environment.
6. Phasing out the use of chemicals and pesticides on the assets we own, lease, or manage.
We encourage the efficient use of water on all assets we own, lease, or manage.
We will ensure staff and other users of our buildings are aware of how to reduce the use of water, and reuse water wherever possible.

6. Sustainable Travel

We encourage the use of digital meetings wherever possible.
We encourage staff to take public transport, cycle or walk to work wherever possible.
We support and encourage the use of electric and other ultra-low emissions vehicles.
We will actively work to reduce air travel as much as possible. Where there is a recognised business need for air travel, we will work towards offsetting our emissions for air travel.

7. Waste and Recycling

Mk3 Group commits to keeping waste to an absolute minimum by preventing, reusing, recycling, or recovering waste wherever possible. We will ensure waste is sorted, stored, and disposed of properly and in a sustainable manner in all of our locations.
We aspire to be a zero-waste organisation. We will achieve this by:
1. Phasing out the use of single-use plastics.
2. Recycling 100% of recyclable material.
3. Reducing the use of non-recyclable material and offsetting where this is not possible.
4. Promoting and encourage recycling by all staff.
5. Using recyclable, compostable and/or recycled products on our premises.
6. Reducing the production of non-recyclable resources such as laminated or plastic-based publicity material.
7. Minimise the amount of printing and the amount of wastepaper.
8. Using electronic communication as our preferred method of communication and use a paper-based communication only when required.
9. Minimising pollution and preventing it wherever possible, including light, noise, solids, liquids, and chemicals.
10. Promoting the use of composting for organic waste.

8. Sustainable Procurement

We aspire to reduce our carbon footprint throughout our supply chain. We commit to the principles of buying locally, seasonally, and making a concerted effort in all our procurement decisions to reduce the distance travelled between source and destination.
We commit to timely procurement and encourage less environmentally damaging ways for international procurement needs. When these decisions are made in a timely manner, overland or overseas shipping can be used instead of flights, which reduces the carbon footprint of the procurement spend compared to aviation.
We will meet the objectives of sustainable procurement by:
1. Sourcing materials and services locally and seasonally.
2. Ensure catering and foodstuffs are sourced from organic, local, and/or fair-trade sources.
3. Ensure timber or other wood-based materials are sourced from recyclable or sustainable sources.
4. Ensure all consumables such as cleaning materials and inks are eco-friendly.
5. Encourage suppliers to document their sustainability policies and report their measures.
6. Review existing and plan for new procurement spending within the principles of environmental sustainability.
We will encourage all suppliers to adopt principles of environmental sustainability.

9. Information Technology and Sustainability

We will work towards the use of certified sustainable PCs, laptops, monitors, mobile devices, network, and server hardware.
Non-standard IT equipment will not be used unless there is an unavoidable technical requirement precluding this. Non-sustainable equipment or equipment with low energy efficiency will only be used where there is no alternative.
All equipment must be disposed of correctly through an approved e-waste recycling contractor. No IT equipment should be sent to landfill or thrown out.
We will make available the use of applications and systems to reduce the need for printing paper and reduce the use of personal printers where they are not required.

10. Training and Staff Involvement

We will encourage all staff to undergo training on environmental sustainability. We will aim to raise awareness of environmental sustainability across our operations.
We encourage collaboration and involvement of all staff in our environmental sustainability efforts.
We will establish a sustainability steering group to drive involvement and stewardship of sustainability across the organisation.